Rosters, clocking and payroll — done right, every pay run.
MyScheduleMate brings staff scheduling, time clocking, leave, claims and fully compliant Malaysian payroll into one easy app. Statutory rules are built in, so your numbers are right the first time.
| Statutory | Employee | Employer |
|---|---|---|
| EPF | RM 20,506 | RM 24,235 |
| SOCSO | RM 912 | RM 3,190 |
| EIS | RM 365 | RM 365 |
| PCB / MTD | RM 5,732 | — |
Less room for error. Less time on admin.
Built around Malaysian statutory rules from the ground up — not bolted on afterwards.
Compliance built in
Data entry and calculations are controlled by LHDN and statutory rules, so mistakes are stopped before they reach a payslip.
An app for every staff member
Staff clock in, view rosters and payslips, and apply for leave and claims from their phone. Managers approve on the go.
Interactive and easy to use
A clean, modern back office for HR managers — clear screens, guided steps and fewer clicks from timesheet to bank file.
From roster to payslip in four steps
Schedule
Build shift rosters and publish them straight to your staff's app.
Clock
Staff clock in and out on their phone. Timesheets and overtime fill in automatically.
Approve
Managers approve timesheets, leave and claims with the right authority levels.
Pay
Run payroll with PCB, EPF, SOCSO and EIS calculated, then issue payslips and the bank file.
Every employee clocks in from their phone
The MyScheduleMate app is available to all your staff. Location checks make sure clock-ins happen at the workplace, and the hours flow straight into timesheets and payroll.
- ✓Location-based clock-in — staff can only clock in when they're at the workplace
- ✓Rosters on their phone — see upcoming shifts as soon as they're published
- ✓Leave and claims — apply in a few taps, sent to the manager to approve
- ✓Payslips — view each month's payslip any time
- ✓Manager approvals — approve leave, claims and timesheets on the go
23–24 OctApproved
RM 18.00Pending
See it with your own payroll
We'll walk you through a pay run using a setup that matches your business.
Payroll starts with an honest clock-in
Every staff member gets the MyScheduleMate app. They clock in with a location check, see their rosters, apply for leave and claims, and view their payslips — all from their phone.
23–24 OctApproved
RM 18.00Pending
Clock-ins that happen where the work happens
Set the location of each workplace. Staff can only clock in when they're there — no more clocking in from home or on the way to work.
Set your workplace locations
Mark each outlet or site, with the area staff need to be in to clock in.
Staff clock in on site
The app checks the staff member's location before accepting the clock-in or clock-out.
Accurate timesheets
Verified hours and overtime flow straight into timesheets, ready for manager approval and payroll.
What staff and managers can do
For staff
- ✓Clock in and out with a location check
- ✓See rosters and upcoming shifts
- ✓Apply for leave and check leave balances
- ✓Submit claims
- ✓View payslips
For managers
- ✓Approve leave and claims on the go
- ✓Review and approve timesheets
- ✓See who has clocked in
- ✓Approval rights set by authority level
Everything from the first shift to the final payslip
One system for scheduling, attendance, HR requests and Malaysian payroll.
Rosters and clocking your staff will actually use
Plan shifts, publish them to the app and let staff clock in from their phone. Hours flow straight into timesheets.
- ✓Shift scheduling and roster publishing
- ✓Mobile clock-in with location check
- ✓Automatic timesheets and overtime
- ✓Manager review and approval
This week · Front of house
Malaysian payroll with the rules already in place
Pay runs pull in approved hours, leave and claims, then calculate every statutory contribution for you.
- ✓Pay runs with PCB / MTD, EPF, SOCSO and EIS
- ✓Payslips delivered to the staff app
- ✓Bank payment file
- ✓Accounting export
Payslip · Ravi Kumar · Oct 2026
All modules
Staff records
Employee profiles, employment details, statutory numbers and bank details in one place.
Scheduling
Build and publish shift rosters to every staff member's app.
Clocking
Staff clock in and out from the app, with a location check so they can only clock in at the workplace.
Timesheets & overtime
Automatic hours and overtime, reviewed and approved by managers.
Leave
Staff apply in the app; managers with approving authority approve or decline.
Claims
Submit claims with receipts from the app and have them paid through payroll.
Pay runs
Calculate pay, deductions and statutory contributions for each pay period.
Payslips
Clear payslips available to staff in the app.
Statutory reports & EA forms
Contribution reports and year-end EA forms ready when you need them.
Bank file & accounting export
Pay staff in one upload and send payroll journals to your accounts.
Standard reports
Payroll, attendance and leave reports for managers and owners.
Filing & compliance Coming soon
Streamlined statutory filing from inside the system.
Loans & advances Coming soon
Track staff advances and loans with automatic repayments.
Advanced reports Coming soon
Deeper analysis of labour cost, overtime and trends.
A stringent system, by design
MyScheduleMate is an LHDN-approved payroll system. Entry and calculations follow statutory rules, leaving far less room for error.
PCB / MTD calculated to LHDN rules
Monthly tax deductions follow the LHDN calculation method, including reliefs and rebates recorded against each employee.
EPF, SOCSO and EIS
Employee and employer contributions worked out automatically each pay run, using the correct rates and categories.
Controlled data entry
Fields are validated against statutory requirements, so incomplete or invalid details are caught before a pay run is finalised.
Year-end ready
EA forms and statutory reports are produced from the same data used in every pay run — no re-keying.
Compliance questions
Is MyScheduleMate approved by LHDN?
Yes. MyScheduleMate's payroll is LHDN approved for Malaysian employers.
Which statutory contributions are covered?
PCB / MTD, EPF, SOCSO and EIS are calculated in every pay run, with statutory reports and EA forms available.
Can staff change their own tax details?
Sensitive payroll details are managed in the back office by HR managers. Staff can only access back-office functions where they have been given authority.
Packages that grow with your team
Start with scheduling and timesheets, or go straight to full payroll. Payroll packages include almost every feature — they differ only by number of staff.
Scheduling
Rosters, clocking and timesheets for teams not yet running payroll in the system.
- ✓Shift scheduling
- ✓Mobile clocking
- ✓Timesheets & overtime
- ✓Staff app for everyone
Payroll · Small
Full payroll for small teams.
- ✓Everything in Scheduling
- ✓Pay runs & payslips
- ✓PCB, EPF, SOCSO, EIS
- ✓Leave & claims
- ✓Statutory reports & EA forms
- ✓Bank file & accounting export
Payroll · Growing
Full payroll for growing businesses with more staff.
- ✓Everything in Small
- ✓Higher staff limit
- ✓Standard reports
Payroll · Business
Full payroll for larger and multi-outlet businesses.
- ✓Everything in Growing
- ✓Largest staff limit
- ✓Priority onboarding
Compare packages
| Feature | Scheduling | Small | Growing | Business |
|---|---|---|---|---|
| Scheduling & attendance | ||||
| Shift scheduling | ✓ | ✓ | ✓ | ✓ |
| Mobile clocking with location check | ✓ | ✓ | ✓ | ✓ |
| Timesheets & overtime | ✓ | ✓ | ✓ | ✓ |
| HR requests | ||||
| Leave applications | — | ✓ | ✓ | ✓ |
| Claims | — | ✓ | ✓ | ✓ |
| Payroll | ||||
| Pay runs & payslips | — | ✓ | ✓ | ✓ |
| PCB / MTD, EPF, SOCSO, EIS | — | ✓ | ✓ | ✓ |
| Statutory reports & EA forms | — | ✓ | ✓ | ✓ |
| Bank file & accounting export | — | ✓ | ✓ | ✓ |
| Size | ||||
| Staff covered | Ask us | Small team | Growing team | Large team |
All subscriptions are quoted plus SST. Email sales@merchantmate.com for a quote tailored to your headcount.
Let's talk about your payroll
Book a demo or ask for a quote. We'll get back to you within one business day.
Merchant Mate Sdn Bhd, Malaysia